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Amazing for Apartment Rentals Practical for Project Managers Brilliant for Booking Agencies Popular with Photographers Magnificent for Models Cracking for Caterers Fabulous for Function Rooms Splendid for Schools Great for Guesthouses Vital for Vehicle Rentals Essential for Entertainers Ace for Aircraft Charters Chosen by Contractors Hailed for Holiday Lets Requisite for Rentals A Must for Muscians Superb for Shops Handy for Hotels Awesome for Aircrew Terrific for Teams Desirable for DJs Perfect for Plant Hire Timesavers for Temping Ideal for Individual Rentals Tremendous for Theatres Crucial for Consultants Invaluable for Vacation Rentals Essential for Entertainment Agents Wonderful for Work Space Hire Effective for Equestrian Hire Perfect for Property Rentals Compelling for Contractors Brillant for Boat Charters

Availacal Availability Calendars logo
Availacal Availability Calendars logo
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Editing and Updating Calendars
guides
Calendar Administration - Updating the Availability
Both the dynamic and table type availability calendars have a password box which allows authorized persons to access the administration controls for that calendar. Most people viewing a calendar have no need for password boxes and the password boxes are hidden away so they are not a distraction.

Below is an live availability calendar. It's a table-type version of the 'Example' calendar containing the same availability date information as the dynamic and mini-calendars shown on our home page. When logged-in a calendar administrator can see date selector controls on this calendar. Of course, you cannot edit this calendar without the correct password.

Logging in to Update a Calendar
Calendar-specific passwords allow direct login through either the table type or dynamic calendars.

Calendar log-in password box

password box location

The password box on the table type calendars is the pale or even invisible rectangle on the left below the calendar. On wider displays it may be a bit further to the left. It might be a bit tricky to locate at first but you'll be able to find it quickly after a short while. After entering the correct password, confirm by pressing enter complete the login procedure.

On the dynamic calendars, clicking the logo displays the calendar key, the log-in box is invisible until you slightly drag the logo. Simply enter the password for that calendar then confirm by pressing enter complete the login procedure.

When logged-in, a Calendar Administration Control Panel is displayed along with a table style calendar. To edit dates on the calendar: Set a start date and an end date then select an 'action' to apply to the chosen dates. Hit OK to complete the update. The result will be visible immediately on the calendar.

Take care when entering the password. Multiple incorrect attempts to enter an incorrect password will result in access being blocked for a time.


(This is only a static screenshot.)
updating a calendar

The admin control panel



The actions that can be applied are as follows...
  • Set Unavailable - Selected dates will be blocked-in in red.
  • PM/Tails/AM - Similar to "Set Unavailable" but the first day and the last day of the block are given tails, i.e. Both the morning/early part of the first date and the evening/late part of the last date will be green unless they have previously been marked red.
  • Set Available - Sets dates to green
  • PM Unavailable - The early part of the day is available, the later part of the day is not.
  • AM Unavailable - The later part of the day (e.g. afternoon, evening or night) is available.
  • Set Orange - Orange dates can have any significance desired. Such as 'Unconfirmed' dates.

  • If you only want to alter just one single day (or half day) it's ok to to leave the End Date set to an earler date and you can safely ignore warning message that appears when you do this.

    The Show n Months links seen on Administration Control Panel are there to allow you (the calendar administrator) to see more or fewer months on your screen. They do not affect how the calendar is displayed to other viewers. See the FAQs. for how to adjust the number of months shown to viewers.

    To help prevent possible unpleasant mistakes whilst updating calendars the maximum period that can be blocked-in in a single action is two calendar months. So if you need to block in three or four months you will need to do it in two actions. This process would of course be very slow if you needed to change all, or most, of the future dates from green to red (or orange). Don't worry, this can be done with just two clicks in the Calendar Management tools.

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