AVAILACAL Availability Calendars


USER GUIDE
TOPICS....

CALENDAR BASICS

CALENDAR ADMINISTRATION

CALENDAR MANAGEMENT

ADVANCED OPTIONS

WAP FUNCTIONALITY



OTHER LINKS..

INTRO

HOW IT WORKS

SUPPORT AREA

LIVE DEMO

CONTACT US

ACCOUNT LOGIN


USER GUIDE
TOPICS....

CALENDAR BASICS

CALENDAR ADMINISTRATION

CALENDAR MANAGEMENT

ADVANCED OPTIONS

WAP FUNCTIONALITY



OTHER LINKS..

INTRO

HOW IT WORKS

SUPPORT AREA

LIVE DEMO

CONTACT US

ACCOUNT LOGIN


USER GUIDE
TOPICS....

CALENDAR BASICS

CALENDAR ADMINISTRATION

CALENDAR MANAGEMENT

ADVANCED OPTIONS

WAP FUNCTIONALITY



OTHER LINKS..

INTRO

HOW IT WORKS

SUPPORT AREA

LIVE DEMO

CONTACT US

ACCOUNT LOGIN


USER GUIDE
TOPICS....

CALENDAR BASICS

CALENDAR ADMINISTRATION

CALENDAR MANAGEMENT

ADVANCED OPTIONS

WAP FUNCTIONALITY



OTHER LINKS..

INTRO

HOW IT WORKS

SUPPORT AREA

LIVE DEMO

CONTACT US

ACCOUNT LOGIN


USER GUIDE
TOPICS....

CALENDAR BASICS

CALENDAR ADMINISTRATION

CALENDAR MANAGEMENT

ADVANCED OPTIONS

WAP FUNCTIONALITY



OTHER LINKS..

INTRO

HOW IT WORKS

SUPPORT AREA

LIVE DEMO

CONTACT US

ACCOUNT LOGIN


USER GUIDE
TOPICS....

CALENDAR BASICS

CALENDAR ADMINISTRATION

CALENDAR MANAGEMENT

ADVANCED OPTIONS

WAP FUNCTIONALITY



OTHER LINKS..

INTRO

HOW IT WORKS

SUPPORT AREA

LIVE DEMO

CONTACT US

ACCOUNT LOGIN


User Guide for AVAILACAL Availability Calendars

AVAILACAL availability calendars are probably the simplest way to share availability information via the internet. There is no software to install. To set-up an AVAILACAL availability calendar all you need is an AVAILACAL account for one or more calendars. (If you don't have an account yet you can experiment with the free live demo, a fully functional AVAILACAL account with up to ten calendars). This user guide explains how to use, configure and update the calendars. Further discussion on items such as display options and FAQs can be found in the Support Area.

Calendar Basics

AVAILACAL offers users a choice of online availability calendar displays. The examples shown here are an actual live calendar called "Example". These examples illustrate how the different styles are simply alternative ways of presenting the same availability information. On the right are the Mini Calendar (the smaller one) and the Flash Calendar (with the rounded corners). These both show one month at a time and clicking on an arrow on the right advances to the next month. The Flash based calendar can be modified to almost unlimited sizes and colour schemes. The mini calendar is optimized for displaying anywhere that screen space is limited such as on mobile phones.

The Table Calendar below shows a number of months in one view. All of these calendar types can be set to show a predetermined number of months up to a maximum 24 months ahead of the current date. A WAP calendar designed for mobile devices with black and white screens is also available. There is more information about that at the foot of this page.


Calendars can be embedded in a web page as shown above, or instead they can be made to pop-up in a new window upon clicking a link like this, this or this.

The Flash and the table calendars both have a password box which allows authorized persons to access the administration controls for that calendar. The password box in the table-based calendar is the pale rectangle on the left below the calendar (scroll down to see it). After entering the correct password pressing the enter key on the keyboard completes the login procedure. On the Flash type calendar, clicking briskly on the AVAILACAL logo reveals the calendar Key, the log-in box is then revealed by clicking the AVAILACAL logo below the key, enter the password and click OK to log in.

A calendar account holder with more than one calendar has a master password which permits full management of all the calendars in the account. In addition to being able to create and/or delete calendars and set-up various display options the account holder can create a calendar-specific password for each calendar. These passwords allow other persons to edit the date information only for the specific calendar(s) relevant to them. For example: A letting agent representing a number of property owners may issue passwords to allow individual owners to administrate the availability dates only on the calendars for their own properties.

Calendar Administration


When logged-in, a Calendar Administration Control Panel is displayed, like the image shown here. To edit dates on the calendar: Set a start date and an end date then select an 'action' to apply to the chosen dates. Click OK to complete the update. (The panel shown here is just an illustration.)

The actions that can be applied are as follows...
  • Set Unavailable - Selected dates will be blocked-in in red.
  • PM/Tails/AM - Similar to selecting "Set Unavailable" but the first day and the last day of the block are given tails, i.e. Both the top left half (morning) of the first date and the bottom right half (evening) of the last date will be green unless they have previously been marked red.
  • Set Available - Select this to set any dates to green
  • PM Unavailable - The early part of the day is available, the later part of the day is not.
  • AM Unavailable - The later part of the day (e.g. afternoon, evening or night) is available.
  • Set Orange - Orange dates can have any significance desired. A popular use is for 'Unconfirmed' dates.

To block in just one day (or half day) there is no need to change the end date. A warning message will be shown if the end date was set to before the start date but this can be ignored unless you actually intended to block-in more than one day. The system will not let you block-in more than two calendar months in one go, this is to help avoid silly mistakes.

It's possible to change the text in any calendar's Key for the green and red dates as well as for the orange dates. For example: For an office or store, green could mean "Open" and red; "Closed". There is a guide for changing the Key text in each calendar's Calendar Management / Advanced Options screen.

Note that on the Administration Control Panel the Show x Months links are there to allow you (the calendar administrator) to see more or fewer months on your computer. They do not affect how the calendar is displayed to other internet users. If you wish to adjust the number of months shown when calendars are displayed to other internet users, see the instructions in the Support Area.

Calendar Management


The Calendar Management functions provide greater control over all of the calendars in an account, including the ability to create and delete calendars. The account's master password is required to access these functions.

To access the Calendar Management Control Panel, log-in to availacal.com/login with your account name and master password, or, if you are already logged-in, click the link marked 'Manage Calendars' which will be seen in the Calendar Administration panel. The Calendar Management screen lists all the active calendars in the account and shows how many new calendars can be added. (This is just an animated illustration)

Calendar Management

To create a new calendar, click on Add or Remove Calendar. A box will appear near the top of the page. Simply enter a name for the new calendar in the box as shown below then click Do It. You can then immediately start adding dates to the new calendar or return to the Calendar Management panel to set Advanced Options (see below) or add more calendars etc.


If you need to remove a calendar, the process is the same as adding a calendar except that you must enter the text DELETEyesDELETE followed immediately by the exact name of the calendar that you want to delete. (e.g. DELETEyesDELETERiverview Cottage). Remember that removing a calendar is irreversible. You can not get a calendar's data back once you have deleted it. Note that there must be no space before the calendar name.

The Show Calendar Button buttons let you to see and edit the calendar.

The dark blue text beginning http... is a URL link to the calendar (table type). This is the link to be used in your web page etc. to identify the calendar. It may be useful to copy and paste the link. The link address for the Flash type calendar is exactly the same except for one letter, for the Flash type calendar just change the part of the link which says /ac.asp to /fc.asp or for the mini calendar to /mc.asp. It's that simple!

The Advanced Options Button buttons open the Advanced Options screen for the calendar (see below).

The Advanced Options Screen


Each calendar has its own Advanced Options Screen, accessed from the Calendar Management area. Calendar-specific passwords do not permit access to this area. The Advanced Options Screens allow the account owner to...

  • change an individual calendar's time zone.
  • alter or remove the text and icon which refers to 'orange' dates on the calendar's key.
  • set or change a calendar-specific password.
  • set all unmodified days to default to either green, red or orange as preferred.
  • change the colours of the text and date numbers on the Flash type calendar.
  • adjust the transparency of the Flash type calendar.
  • view the Flash type calendars and see the effects of any adjustments on different backgrounds.
    Instructions for each of the above options are provided on the Advanced Options screen itself.

    Other Advanced Options

    In addition to the adjustments possible on the Advanced Options Screen, adjustments can be made to a calendar's URL string to achieve different results. Because these changes affect only that actual calendar display it is perfectly possible, for example, to have the very same calendar displayed on different web pages yet looking quite different on each one (perhaps to blend-in better with different page designs or target devices).

    You can...
  • specify the number of future months to be displayed.
  • replace the calendar's top heading with different text.
  • alter the text for any of the main items in the calendar key.
  • tint the calendar with any of 16 million colours. (Flash calendars only)
  • override/set the transparency level for a calendar display. (Flash calendars only)
  • link a calendar's title text to a URL. (table and mini calendars only)
  • remove the calendar key. (table and mini calendars only)
  • automatically display multiple table calendars on a single web page.
    See the Support Area for details and examples.

    Setting the size of the Flash calendars.
    The size of the Flash type of calendar automatically adjusts proportionally to the space provided for it. Its size is typically constrained by the either the height or width of a browser window, HTML frame, Iframe, table cell, or division. The border, margin, padding and spacing settings of these elements will also tend to affect the resulting size. Basically you can make it at any size you want, from tiny to full-screen. Check the Support Area for examples.


    WAP Functionality
    WAP stands for Wireless Application Protocol. It's a low bandwidth data transfer system, popularly used for internet access on older types for mobile devices such as phones and PDAs. The AVAILACAL calendar system's special functionality to work with these devices was a big deal at one time, however, because all AVAILACAL calendars provide excellent bandwidth efficiency and compatibility most newer portable internet devices now support full access to AVAILACAL calendars without the need to use WAP. The mini-calendar is probably the best option for displaying calendars on small mobile devices with colour screens, especially those devices which don't support Flash. The section below which gives instructions for WAP may be interest if you're interested in accessing your calendar(s) using a portable device which only has a black and white display or only offers internet connectivity via WAP.

    Click here to open a detailed guide to the WAP functions below...
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    Availability Calendars