Editing and Updating Calendars

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Calendar Administration - Updating the Availability

Both the dynamic and table type availability calendars have a password box which allows authorized persons to access the administration controls for that calendar. Most people viewing a calendar have no need for password boxes and the password boxes are hidden away so they are not a distraction.

Below is an live availability calendar. It's a table-type version of the 'Example' calendar containing the same availability date information as the dynamic and mini-calendars shown on our home page. When logged-in a calendar administrator can see date selector controls on this calendar. Of course, you cannot edit this calendar without the correct password.

Logging in to Update a Calendar

Calendar-specific passwords allow direct login through either the table type or dynamic calendars.

password box location

The password box on the table type calendars is the pale or even invisible rectangle on the left below the calendar. On wider displays it may be a bit further to the left. It might be a bit tricky to locate at first but you'll be able to find it quickly after a short while. After entering the correct password, confirm by pressing enter complete the login procedure.

On the dynamic calendars, clicking the logo displays the calendar key, the log-in box is invisible until you slightly drag the logo. Simply enter the password for that calendar then confirm by pressing enter complete the login procedure.

When logged-in, a Calendar Administration Control Panel is displayed along with a table style calendar. To edit dates on the calendar: Set a start date and an end date then select an 'action' to apply to the chosen dates. Hit OK to complete the update. The result will be visible immediately on the calendar.

Take care when entering the password. Multiple incorrect attempts to enter an incorrect password will result in access being blocked for a time.

(This is only a static screenshot.)

The admin control panel

The actions that can be applied are as follows...

Set Unavailable - Selected dates will be blocked-in in red.

PM/Tails/AM - Similar to "Set Unavailable" but the first day and the last day of the block are given tails, i.e. Both the morning/early part of the first date and the evening/late part of the last date will be green unless they have previously been marked red.

Set Available - Sets dates to green

PM Unavailable - The early part of the day is available, the later part of the day is not.

AM Unavailable - The later part of the day (e.g. afternoon, evening or night) is available.

Set Orange - Orange dates can have any significance desired. Such as 'Unconfirmed' dates.

If you only want to alter a single day, you only need to enter the date as the Start Date, you can leave the End Date set to an earlier date. When you do this a red warning message will appear to show only one date was changed, that's fine, it merely confirms that your one-day-change was successful.

The Show n Months links seen on Administration Control Panel are there to allow you (the calendar administrator) to see more or fewer months on your screen. They do not affect how the calendar is displayed to other viewers. See the FAQs. for how to adjust the number of months shown to viewers.

To help prevent possible unpleasant mistakes whilst updating calendars the maximum period that can be blocked-in in a single action is two calendar months. So if you need to block in three or four months you will need to do it in two actions. This process would of course be very slow if you needed to change all, or most, of the future dates from green to red (or orange). Don't worry, this can be done with just two clicks in the Calendar Management tools.